Email Security

Protect Your Systems from Phishing

Email security is essential to securing your network assets. Unfortunately, bad actors know this and often target email as an initial access point for your network. Velocity Solutions will work alongside your team to establish policies and procedures that minimize the risks email can pose. Training employees on appropriate usage is critical for spotting malicious emails that slip through automated security measures.

Building a Multi-Tiered Email Security System

Managed email security helps protect organizations from malicious actors looking to gain unauthorized access, distribute malware and viruses, or collect valuable data. It provides a suite of measures to safeguard an organization’s email system from attackers. These measures include two-factor authentication, content filtering to detect malicious attachments and URLs, encryption for messages in transit and at rest, and outbound scanning to ensure only legitimate emails leave the network. All these measures work together to create a secure environment for conducting email communication. Organizations using managed email security services benefit from round-the-clock monitoring and reporting on suspicious activity and proactive threat intelligence updates that can help detect potential attacks before they occur.

Email Security Statistics

  • 81% of organizations around the world have experienced an increase in email phishing attacks since March 2020. 
  • 25% of all data breaches involve phishing, and 85% of data breaches involve a human element.
  • There are now nearly 75 times as many phishing sites as malware sites on the internet.
  • After completing one year of phishing awareness training, the average improvement rate across all industries and organization sizes was 87%.

Source: KnowBe4

Fostering a Security Culture in Your Workforce

Email is frequently ground zero for data breaches caused by internal and external threats. While email has become an essential communication tool for businesses, it also presents several risks. One of the most common ways that data breaches occur is through phishing attacks, in which malicious actors send emails that appear to be from a trusted source to trick users into clicking on links or opening attachments that contain malware.

Another way that data breaches can occur is through insiders who have access to sensitive information and may deliberately or inadvertently share it with unauthorized individuals. To protect against these threats, businesses must implement a comprehensive email security strategy that includes user training, remote wipedown, and two-factor authentication. With the proper precautions in place, companies can help to ensure that email doesn’t become a weak link in their data security.

At Velocity Solutions, we understand that email security is a top concern for our clients. We also know that managing email security can be complex and time-consuming. That’s why we offer a range of solutions that simplify email security and help keep your data safe and secure. Our solutions are designed to provide comprehensive protection against the latest email threats, including phishing, malware, and account hijacking. We also offer a range of tools and services that make it easy to manage email security, including a centralized console that gives you visibility into all aspects of your email security posture. In addition, our team of experts is always available to help you troubleshoot any issues that may arise.

Our Email Security Process

Secure Email Gateway

1. Secure Gateway

Secure email gateways monitor all messages sent and received through an organization’s email system. They can detect spam, phishing attacks, malware or fraudulent content, and emails containing confidential or sensitive information. Outgoing messages can be analyzed to prevent sensitive data from leaving the organization or automatically encrypt emails containing sensitive information. Secure email gateways can also restrict the type of content sent through the email system.

2. Encryption

Email encryption protects your business by ensuring that the content of your emails remains confidential. Velocity Solutions managed email security team will configure your servers to use the most up-to-date encryption technologies. With our robust encryption, you can rest assured your messages can’t be intercepted or read by bad actors.

Managed Email Security Encryption
Email Security Training

3. Training

The most important thing an organization can do to protect itself from cyber attacks is to foster a security culture through training. Employees need to be aware of the dangers of cyber attacks and how they can protect themselves and the organization. Security culture is an organization’s ideas, customs and social behaviours that influence security. Executives need to ensure they are fostering a security-ready environment by investing in both the focus of their security awareness and training program and the readiness level of their humans.

Managed Email Security FAQ

Email is a common target for cyber attacks such as phishing scams, malware infections and other social engineering tactics. Email security helps to ensure that sensitive information in emails remains confidential and protected.

Some common threats include phishing scams, malware infections, insider threats and data breaches caused by weak passwords or unsecured networks.

Organizations can protect their email systems by implementing spam filters, firewalls, encryption and access controls. They can also provide training to employees on how to recognize and prevent cyber threats.

Some best practices for email security include using strong passwords, encrypting sensitive emails, avoiding public Wi-Fi networks when accessing emails and regularly backing up important emails.

There are many laws governing the protection of personal information in emails worldwide. In the United States, some essential rules include the General Data Protection Regulation (GDPR), the Health Insurance Portability and Accountability Act (HIPAA) and the California Consumer Privacy Act (CCPA).

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